Privacy Policy

• Responsibilities
• Privacy notice
• My legal basis for processing for the personal data
• How will I collect your data?
• Website information collection
• Consent
• Disclosure
• Retention period
• Your rights
• Complaints
• Privacy statement

This Privacy Policy describes the information I collect about you, how it is used and shared, and your rights regarding it. All personal data is collected, in line with the requirements of the GDPR.

Responsibilities

I and the employees of Stour Chambers are responsible for ensuring that this notice is made available to you.

Privacy notice

I am a barrister specialising in the provision of legal services. The personal data I may collect from you may include some or all of the following: your name and contact details, financial records, bank statements, medical records, recordings, evidence cookies, IP address.

I collect this data for the following purposes:

• To provide legal services
• Billing
• Enable Customer administration
• Where it is necessary for my legitimate interests
• To comply with a legal or regulatory obligation;
• To send you materials that you request
• To solicit feedback;
• To publish testimonials that you have provided or other marketing that you have agreed to participate in

My legal basis for processing for the personal data

To provide agreed services

• To discharge contractual obligations
• To comply with a legal or regulatory obligation;
• Where it necessary for our legitimate interests, including, but not limited to: keeping my records updated and to study how customers use my services and website, to keep my website updated and relevant,
• Where you consent

How will I collect your data?

Personal Data will be collected from forms, contracts or correspondence to me and/or Stour Chambers by post, phone, email or through any other agreed communications. This may include data provided when requesting the provision of legal services.

Website information collection

When engaging with me or Stour Chambers some personal information may be collected in order to provide support or advice as required. This information may include:

• Name
• Email;
• Phone number;
• Address;
• Payment or bank details;

The special categories of personal data concerned are:

Customer/client data

• Location details;
• Device IP address;
• contact details

Consent

By consenting to this privacy notice you are giving me permission to process your personal data specifically for the purposes identified. Consent is required to process personal data, and it must be expressly given. Where I ask you for sensitive personal data I will always tell you why and how the information will be used. You may withdraw consent at any time.

Disclosure

I will not pass on your personal data to third parties without first obtaining your consent.

Retention period

I will process and store personal data for a period of 6 years beginning from the date when I last provided legal services to you or was contacted by you (whichever is the later).

Your rights

At any point while I am in possession of or processing your personal data, you have the following rights:

• Right of access – you have the right to request a copy of the information that I hold about you.
• Right of rectification – you have a right to correct data that I hold about you that is inaccurate or incomplete.
• Right to be forgotten – in certain circumstances you can ask for the data I hold about you to be erased from my records.
• Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
• Right of portability – you have the right to have the data I hold about you transferred to another organisation.
• Right to object – you have the right to object to certain types of processing

When requests for information are received, I may need to request specific information from you to confirm your identity and to prevent disclosure to individuals or parties who have no right to access this information

All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data.

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by me (or third parties as described above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority.

Privacy statement

Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as: “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

This privacy notice tells you how I will collect and use your personal data.

Why do I need to collect and store personal data?

In order for me to provide you with a service I need to collect personal data. I am committed to ensuring that the information I collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

Will I share your personal data with anyone else?

I may pass your personal data on to third-party service providers, Chambers or Barristers contracted to me in the course of dealing with you. Any third parties that I may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with my procedures. If I wish to pass your sensitive personal data onto a third party I will only do so once I have obtained your consent, or unless I am legally required to do otherwise, or within legal basis and legitimates interests.

How will I use the personal data it collects about me?

I will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). I will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. I am required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Can I find out the personal data that you holds about me?

I can confirm on request what information I hold about you and how it is processed. If I hold personal data about you, you can request the following information:

• Identity and the contact details of the person or organisation that has determined how and why to process your data.
• Contact details of the data protection officer, where applicable.
• The purpose of the processing as well as the legal basis for processing.
• If the processing is based on the legitimate interests of me or Stour Chambers, information about those interests. · The categories of personal data collected, stored and processed.
• Recipient(s) or categories of recipients that the data is/will be disclosed to.
• If I intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, I will ensure there are specific measures in place to secure your information.
• How long the data will be stored.
• Details of your rights to correct, erase, restrict or object to such processing.
• Information about your right to withdraw consent at any time.
• How to lodge a complaint with the supervisory authority.
• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
• The source of personal data if it wasn’t collected directly from you.

My legal obligations

I will share specific and relevant information with law enforcement and government agencies or public bodies where we are legally required to do so. Examples include:

• The prevention or detection of crime and fraud
• The apprehension or prosecution of offenders
• The assessment or collection of tax or duty owed to customs and excise
• Sharing in connection with legal proceedings
• Sharing in relation to the physical or mental health of an individual, where disclosure is required to protect them or others from serious harm
• I may also share your information with emergency services and local authorities, where this is necessary to help them respond to an emergency that affects you.

Sharing information with our contractors and suppliers

There are some cases when I will share your information to support legitimate business purposes. I do this to make sure that I can meet your needs, and to meet health and safety obligations towards those delivering services on my behalf. This may include sharing information with my contractors and suppliers to allow them to carry out duties on my behalf or to meet contractual obligations I may have.

Keeping your information secure

I store personal information both electronically and in paper form. I implement security policies, processes and technical security solutions to protect the personal information we hold from:

• Unauthorised access
• Improper use or disclosure
• Unauthorised modification
• Unlawful destruction or accidental loss.

When you contact me, I may ask you to provide me with some information so that I can confirm your identity. Employees and third parties who have access to, or are associated with the processing of, your personal information will be required to ensure compliance with the GDRP and Data Protection Act and make reasonable efforts to safeguard it.

What forms of ID will I need to provide in order to access this?

I accepts the following forms of ID when information on your personal data is requested: Passport, driving licence, birth certificate, utility bill (from last 3 months).

My website:

I will collect standard internet log information for statistical purposes.

I use cookies to collect information in an anonymous way, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

• When I collect personal information, for example via an online form, I will explain what I intend to do with it
• My websites contain links to various third-party websites. I am not responsible for the content or privacy practices of any external websites that are linked from our sites.

Document Owner and Approval

I am the owner of this document and I am responsible for ensuring that this record is reviewed in line with the review requirements of the GDPR.

This document is reviewed annually.